Information Page for Sponsors and Table Captains

Youth of the Year Breakfast

Tuesday, Feb. 7, 2012

7 - 8:30 am at the Embassy Suites Loveland Hotel, 4705 Clydesdale Parkway

To our Sponsors - Thank you for your generous support of our Youth of the Year Breakfast!

To our Table Captains - Thank you for agreeing to be a table captain for the Brekafast!

Please bookmark this page and check back when you need additional information or to download event information or sign-up spreadsheets.

1. Key Dates to Remember

2. Key Things to Remember

3. Invitation Script

4. Tips & Reminders

5. Contact Info for Maria and Kathi

1. Key Dates to Remember

2. Key Things to Remember

• Do tell people it's a fundraiser (even though the event is free) - It's important that people know in advance that they will be asked to consider making a donation, but that there is no obligation to give.
• Make it personal - an initial contact in person or by phone is best - then use email or a written note to follow up.
• Frequency - some guests will need more contact/reminders than others - you know who is most likely to remember or forget.
• Bring at least 6 guests to a tour - Please invite all your guests to join you on a tour of one of the 3 Clubs before the breakfast, and try to insure that a minimum of 6 attend.
• Get them all the information they need - Use our brochures, newsletters, and website - www.BeGreatLarimer.org

3. Invitation Script

• I hope you can join me at my table at the Youth of the Year Breakfast honoring the achievements of the Boys & Girls Clubs of Larimer County Youth of the Year.
• This is a free fundraiser where you can learn more about the great opportunities the Boys & Girls Clubs offer to the youth of Larimer County.  You will be asked to consider a contribution.  There is no minimum donation expected and also no maximum gift level.
• The breakfast will be held on Tuesday, Feb. 7 from 7:00 to 8:30 am - breakfast buffet opens at 7, the program begins at 7:30, and the program concludes at 8:30, at the Embassy Suites Hotel at I-25 and Crossroads Blvd.  
• I would be delighted if you could join me!

4. Additional Tips & Reminders

• Fill a table of 10 guests, including yourself.  It's fine to overbook to make sure you have a full table at the event.  If more than 9 guests show, we will accommodate them at adjacent tables.
• Invite all, and try to insure that 6, of your guests attend a tour at one of the Clubs before the event.  The more guests who attend a tour in advance, the more successful the breakfast will be.
• Mail or email the Save-the-Date info to each guest as the accept your invitation.
• We'll be sending invitations to people in our database.  If you find that someone you invite has already RSVP'd to us, let us know, and we will seat them at your table.
• Submit initial guest list to Maria by Monday, 1/23, and any final updates by Wednesday, 2/1.
• Arrive between 6:30 and 6:50 on the day of the breakfast to pick up your Table Captain packet and greet your guests.
• Wait to pass out the pledge cards until the speaker says it's time.
• Please fill out your own pledge card at this time.
• Collect completed pledge cards and envelopes from your guests and turn them in to Maria before you leave the breakfast.
• Call your guests within 2 days to thank them for coming and get their impressions and feedback.
• Pass on any helpful information from your calls to Maria or Kathi so we can follow up as needed.